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Data Protection

Data Protection

KIRKBYMOORSIDE BOWLING CLUB

 

The Kirkbymoorside Bowling Club (hereafter ‘KMBC’) treats your privacy rights seriously. This data protection privacy notice sets out how we will deal with your ‘personal information’, that is, information that could identify, or is related to the identity of, an individual.

WHAT PERSONAL INFORMATION DO WE COLLECT AND FOR WHAT PURPOSE?

KMBC collects personal information, including telephone number and email address details, where they are provided. The lawful basis on which KMBC will process personal data is for fulfilling membership obligations as part of the membership application/renewal process; and keeping members informed about the club's activities or competitions.

HOW DO WE COLLECT THIS PERSONAL INFORMATION?

All the information collected is obtained directly from individuals, via membership renewal forms or competition entry forms.  At the point that you provide your personal information, you are also providing consent for us to store and use your data in order to ensure our compliance with data protection legislation.

HOW DO WE USE YOUR PERSONAL INFORMATION?

We use your personal information to provide and communicate KMBC activities and services to you.  

WHO DO WE SHARE YOUR PERSONAL INFORMATION WITH?

We may disclose information about you, including your personal information to KMBC Committee members.  Named competition entrants will be provided with a list telephone numbers and email addresses of advertised club/team competition organisers, so that competitions can be administered effectively. Additionally, KMBC may exchange telephone numbers and email addresses of all other named competition entrants, in order for them to arrange competition dates. This may include exchanging details with competition organisers from clubs participating in competitions relevant to the data subject. In the rare event that we may need to share personal information, with bowls organisations other than KMBC [or competition organisers from other clubs involved in competitions relevant to the data subject] we will seek your permission and inform you as to whom the information will be shared with and for what purpose.

HOW LONG DO WE KEEP YOUR PERSONAL INFORMATION?

We need to keep your information so that we can provide our services to you. In most instances personal information will not be stored for longer than 12 months after you, as an individual or your Club has left KMBC. The exceptions to this are instances where there may be legal or insurance circumstances. Where this is the case, the individual will be informed as to how long the information will be held for and when it is deleted.

HOW YOUR INFORMATION CAN BE UPDATED OR CORRECTED

To ensure the information we hold is accurate and up to date, KMBC members and need to inform KMBC of any changes to their personal information. This can be done by contacting either the Secretary or the Website administrator. Should you wish to view the information that the Club holds on you, you should contact the Secretary of KMBC. A response should be forthcoming within 14 days of any such request, unless there are circumstances where we are not able to comply with this request, for example where the information may contain reference to another individual or for legal, investigative or security reasons.

 

HOW DO WE STORE YOUR PERSONAL INFORMATION?

The data and subsets are stored on individual PCs – which may include those used by the Secretary, Treasurer, Competition organisers, Website administrator and other members of the KMBC Committee.

The KMBC website holds details of individual Club Officers. Details of names and club roles are displayed on the public facing pages. Personal information, including telephone numbers and email addresses are only visible to club members within the password protected ‘members area’ of the website. The data stored is reviewed annually. Old and incorrect data is deleted from the system and from any backups

AVAILABILITY AND CHANGES TO THIS POLICY

This data protection privacy notice forms part of KMBC's operating practices. Any queries or complaints relating to this notice should be directed to the club Secretary. Any subsequent material changes in this notice will be reported through KMBC committee processes and revised, updated notice posted on the KMBC website.